Contact us today!

Network Solutions Unlimited Blog

Network Solutions Unlimited has been serving the Decatur area since 2013, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Make Sure You'll Be Understood With Microsoft Word

Tip of the Week: Make Sure You'll Be Understood With Microsoft Word

Have you ever been working on writing a blog article or trying your hand at a formal proposal letter and wondered if your writing was appropriate for your audience? You’re not alone. The readability of a document is such a concern for people that Microsoft Word added a feature that will automatically calculate a document’s readability using the Flesch Reading Ease formula and tells approximate reading level using the famous Flesch-Kincaid Grade Level scale.

readability statistics chart
First let’s look at the Flesch Reading Ease Formula. Developed in 1948, the Flesch Reading Ease formula is considered to be the most accurate readability scale in use right now. The formula gives a scale of ease of reading on a scale from 100 or less, 100 being the easiest to read. In this case, the article below has a Flesch Reading Ease Formula of 46.7. This means that it is mid-level difficulty. The Flesch Reading scale also gives an approximate grade level. In this case, the reading level is 10.7, meaning the article is written for an average grade level of between 10th and 1tth grade (based on accepted US school data).

Use Word to Evaluate Document Readability
Most users are familiar with the basic Word functions in Review - Spelling & Grammar checks and Word Count. After checking over the spelling and grammar of the document, it will post your readability statistics. Think of it like an enhanced Word Count full of all the information a writer could want about how their article is shaping up. It’s broken into three sections:

  1. Count - Includes the counts of: Word, Characters, Paragraphs, Sentences
  2. Averages - Sentences per Paragraph, Words per Sentence, Character per Word
  3. Readability - Flesch Reading Ease, Flesch-Kincaid Grade Level, Passive Sentences

To activate the Readability Menu, start by navigating to the Options menu item in Microsoft Word.

microsoft word options

Then, select the Proofing menu item within the Word Options. Scroll down to the option that is labeled ‘When correcting spelling and grammar in Word’ from there, you see a few check boxes. In addition to making sure that ‘Check grammar with spelling’ is checked, you also want to check the box next to the option ‘Show readability statistics’.

proofing options show readability

As with most scales, the Flesch Reading Ease results should be taken with a grain of salt. Using the scale to gauge whether or not your copy is appropriate for your target audience is helpful tool. Would you like to learn more IT tips and tricks? Subscribe to our blog today!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, 21 February 2018

Captcha Image

Mobile? Grab this Article!


Tag Cloud

Adobe Maintenance Outsourced IT Cloud Mobile Device Spam Blocking Phishing Upgrade Upgrades Outlook Tablets Quick Tips IT Services Proactive IT Hosted Solutions Data Security SaaS Wireless Technology Worker Commute Legislation Saving Money Troubleshooting How To Laptop Business Management Small Business Mobile Devices Business Owner Wireless Charging BYOD Networking Hybrid Cloud Specifications Private Cloud Politics Mobility Windows Ink Network Security Devices Internet Exlporer Entertainment Emergency Microsoft Excel Computers Save Money Monitor Computer Unified Threat Management Hacking Chrome Microsoft Word User Error Firewall Hackers Congratulations Excel Conferencing Fraud Colocation Regulation Meetings Network Unsupported Software Office 365 User Tips CrashOverride Automation Experience How to HIPAA Spyware Device Security Server Data Storage Cast VPN OneNote Windows 10s Bandwidth Value Scalability Cleaning Gmail Rootkit Application HaaS eWaste Avoiding Downtime Virtual Reality PDF Humor Identities Hard Disk Drive Scam Patch Management Remote Monitoring Windows 10 Mobile Edge Artificial Intelligence Electronic Medical Records Word Battery Sales Business Intelligence Automobile Going Green Employer Employee Relationship Data Management Technology Augmented Reality USB Workplace Tips Hardware Spam Business Flexibility Disaster Recovery Sync Wi-Fi Miscellaneous Business Continuity Hosted Solution IT Support Bluetooth Webinar Thank You Smart Technology Gifts Two Factor Authentication Search Google Workers Root Cause Analysis Phone System Internet exploMicrosoft Google Drive Keyboard Content Filtering Communications Television Remote Computing IT solutions iOS Public Computer Facebook Computer Care Passwords Benefits Data Backup Dark Web Ciminal History Sports File Sharing Productivity MSP Audit Settings Shadow IT WannaCry Recovery Managed IT Services Managed IT Alert Cloud Computing Social Media IT Management Video Games Retail WiFi Encryption Relocation Managed IT Service Solid State Drive Information Technology Ransomware Computing Infrastructure Big Data Managed Service Provider Risk Management Professional Services Office Tips Legal Microsoft Office Smartphones Apple Loyalty Books Tech Support Office Hard Drives Business Computing Samsung hacker Customer HBO Wireless IT Solutions Transportation Black Market Vulnerability Android Cortana WIndows Server 2008 Security Blockchain Consultant Personal Information Cybersecurity Hiring/Firing Public Cloud Innovation Efficiency Windows Nanotechnology Identity Theft Money Cybercrime NFL Data Protection Data Loss Reputation Virtualization Project Management Marketing Cache Law Enforcement Comparison Redundancy Government Cost Management Physical Security Holiday Users Administration Charger Storage Updates Social Engineering Best Practices Touchpad Computer Fan Credit Cards Operating System Worker Travel Malware IT budget Email Evernote Software as a Service Data End of Support Google Docs Lifestyle Productivity IT Support Work/Life Balance Emails Computer Accessories Software The Internet of Things Compliance Password Smartphone Data storage Instant Messaging Robot Mobile Device Management Files iPhone Windows 10 Training Data Recovery Telephone Systems Privacy Two-factor Authentication Vendor Management Managed IT Services Downtime Router Content Budget Microsoft App BDR Techology Safety Health Save Time Commerce Google Maps Advertising Data Breach Document Management FAQ Gadgets Internet of Things Apps Licensing Applications Collaboration Tip of the Week VoIP intranet Audiobook Chromecast Screen Mirroring Backup Bring Your Own Device Internet Browser Employer-Employee Relationship Shortcut Best Practice Assessment Touchscreen Monitors Education

Sign Up for Our Newsletter

  • Company Name *
  • First Name *
  • Last Name *