Contact us today!
217-428-6449

Network Solutions Unlimited Blog

Tip of the Week: Is OneNote, or Evernote, Right for Your Business?

Tip of the Week: Is OneNote, or Evernote, Right for Your Business?

When taking notes that relate to a business’ operations, these notes need to meet certain standards of clarity, cohesiveness, and comprehension. To accomplish this, you will need the right tools at your disposal. Today’s tip will evaluate two of the industry’s best note-taking applications to help you identify which is best for your needs. The applications: Microsoft OneNote, and EverNote.

OneNote
This application is available on multiple platforms, allowing its user to access a mostly comprehensive set of note-taking tools and features. While it naturally offers the traditional text-based note format, some platforms also permit a user to add quick drawings, incorporate recorded audio and video, and paste images and spreadsheets into their notes. OneNote also allows notes to be shared between users.

OneNote keeps a user’s notes organized in a simple hierarchy, with each notebook they create being divisible into sections, subsections, and individual pages. Creating notes will be simple for anyone familiar with Microsoft Office applications, as OneNote’s functions and tools are organized in the same tab setup that the other Office applications utilize. Using the Windows version of OneNote offers the most features within this setup, with fewer features offered in its versions for Apple products, its web version, and Android applications.

However, OneNote’s Achilles heel in this comparison is definitely its web clipping functionality--or its lack thereof. If a user clips content from a webpage and adds it to OneNote, it is only added as an image. This has two ill effects on the comprehensiveness of the application. First, any video content or links are rendered unusable, and second, a user is unable to copy and paste content from the clipping. Furthermore, only users with a Microsoft account are able to use the web-clipping function.

In order to synchronize itself across all of a user’s devices where it is installed, OneNote leans on OneDrive. Your version of Office will have an impact on how much storage space you have on OneDrive. If you should find that you need more storage, there are plans available that enable you to access more, for an additional fee.

EverNote
While the basic functions are effectively the same as OneNote’s, Evernote has strengths in different enough areas that comparing the two isn’t exactly a one-to-one consideration. Most notably, while Evernote offers similar note-creation capabilities as OneNote, it has its strengths in how well it can be used to clip web content.

Through the use of a toolbar application, Evernote permits a user to pull content from the web in a variety of ways. In addition to taking a simple screenshot of a page, Evernote can pull a single article, removing ads, extra content, or even the original formatting. A user can also use Evernote to grab the entire web page, ads and all, along with a working bookmark that directs to that page.

You can tag content you capture with the clipper, and edit it by adding text, highlighting certain elements, drawing notes and arrows, and various other functions. The only portions of a captured page that you can’t edit are elements like videos, but these act like links to the original page that the content was pulled from.

Evernote proves to be set up much differently between Windows and Apple versions. As a result, the application is a little harder to navigate around on Apple devices than it is on Windows. Both mobile versions, as well as the web, allow the user to save a particular note in a special favorites menu for speedy access.

There is a free version of Evernote, albeit a limited one. The application is also offered through various subscription models.

Option 3: Both!
Comparing OneNote to Evernote serves to show that where one is weak, the other has its strengths. Therefore, each application may be a better choice than the other, when you consider your needs on a case-by-case basis. It may suit your needs better to utilize both, perhaps only investing in the paid version of one and leveraging the free version of the other. For instance, Evernote may be used to organize and categorize research for an upcoming project, while OneNote could be used to assemble those notes into a project map with notes detailing specific considerations.

Whichever application you elect to use, you will want to make sure that employees aren’t using their personal accounts to store private company data. While both applications are relatively secure ones, it is better to be safe than sorry. Each application also has a business/enterprise version to help you retain control over your company data.

Whether you choose to utilize OneNote, Evernote, or both, Network Solutions Unlimited can offer you some assistance. Give us a call at 217-428-6449 for more information.

Identifying Personality Types will Help Your Netwo...
Links Discovered Between WannaCry and North Korea
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, November 18 2018

Captcha Image

Mobile? Grab this Article!

QR-Code

Tag Cloud

Data Compliance Social Media HaaS Updates Emails VPN App store Printing BYOD Office Testing Rootkit Content Filtering Management Legislation Proactive IT Streaming Media Privacy HIPAA Malware Mobile Security Chrome Saving Time Safety Meetings Peripheral Screen Mirroring PDF Google Drive App Backup Touchscreen Ciminal Managed IT Services Worker Commute Maintenance Gamification Projects Solid State Drive Flexibility Microsoft Excel Business Continuity Commerce Memory Outsourced IT Admin Touchpad Printers Users Root Cause Analysis Automation Alert Managed IT Service Vendor Remote Computing Cloud Computers Hackers Keyboard MSP Business Technology CrashOverride Wireless Internet Virtualization Data Security Information Congratulations Quick Tips Google Assistant Data Recovery Project Management Cleaning Telephone Systems Dark Web Telephone Hyperlink Relocation Assessment Loyalty End of Support Private Cloud Robot Unified Threat Management Battery Smart Technology IT Services iPhone Physical Security Instant Messaging Company Culture Security Monitor Reputation Operating System Employer-Employee Relationship Technology Two Factor Authentication PowerPoint Files Managed Service Provider Miscellaneous NFL Students Hybrid Cloud Internet exploMicrosoft Disaster Recovery Accessory IT Solutions Application Twitter Unified Communications Wireless Charging Business Owner Network Security How To Troubleshooting Virtual Assistant Content Filter Cortana Apps Windows 10 Employer Employee Relationship Samsung Webinar Server Benefits Data Breach Politics Bluetooth Employee-Employer Relationship Identities Amazon Vendor Management Data Privacy Entertainment Tablets Email Productivity Electronic Medical Records Windows Ink Workers Social Engineering Gadgets Conferencing Data Loss User Error Microsoft Office Mobility Augmented Reality Monitoring Office Tips IoT Websites SaaS Mobile Best Practice Office 365 Managed Service Risk Management Blockchain Save Money Business Computing Internet Virtual Reality Wireless Technology Scam Remote Monitoring Cybersecurity Worker Data Theft Public Cloud Managing Stress Excel Credit Cards Storage Education Hosted Solution Legal Collaboration Keyboard Shortcuts Phishing Managed IT Services Sync Data Protection Black Market Marketing Productivity Access Control Passwords Humor Training Word Big Data Hard Drives User Tips Cast Communication Financial Chromecast Microsoft Word Hacking IT solutions Facebook Analysis Advertising Specifications Devices Spyware Professional Services Outlook Software Laptop IT Management Hard Disk Drive Hosted Solutions Hiring/Firing FAQ Patch Management Applications Edge Gifts Artificial Intelligence Scalability Vulnerability Sales Computer Forensics OneNote Data Management Evernote WPA3 Hardware Public Computer Google Docs Experience Camera Upgrade Computer Fan Work/Life Balance Internet of Things IT budget Adobe HBO Licensing Administration Redundancy Data Storage Apple Microsoft Router Retail Efficiency Tip of the Week Wi-Fi Chromebook Windows 10s Avoiding Downtime Cost Management File Sharing Charger Spam Blocking Communications Two-factor Authentication Utility Computing Shortcut Computer Accessories Data Backup Mobile Devices Tech Support Customer Small Business Mobile Device iOS Recovery Best Practices Techology Workplace Tips Windows Wireless Tech Term Government VoIP Update Upgrades Money Encryption Smartphones Search History Colocation Audit Ransomware File Storage Co-Managed Services Cybercrime Cache Network IT Support WiFi Alexa for Business Connectivity Transportation BDR Wasting Money Computer Care Virus Lifestyle Fraud Business Intelligence Smart Tech WannaCry Law Enforcement Information Technology Antivirus Computer Language Budget Emergency Mobile Device Management Comparison Firewall hacker Windows 10 Networking Health Wasting Time Automobile IT Support Monitors Sports Google Maps Business Google Consultant Unsupported Software Video Games Saving Money Managed IT Internet Exlporer Downtime Identity Save Time Business Management How to Proactive eWaste Computing Infrastructure Device Security Software as a Service Going Green Value Hard Drive Android Spam Nanotechnology Travel Television Personal Information Computing intranet Phone System Regulation Content Windows 7 Cloud Computing Browser Thank You Password WIndows Server 2008 Audiobook Shadow IT Display Bandwidth Gmail Identity Theft USB Document Management Smartphone Innovation Bring Your Own Device Settings Holiday The Internet of Things Books Data storage Financial Technology