Contact us today!
217-428-6449

Network Solutions Unlimited Blog

How to Calculate if That Print Job Was Really Worth It

How to Calculate if That Print Job Was Really Worth It

There are a few sounds that are familiar to any office: keys clacking away, coffee being sipped (or slurped), and the rattling, squawking hum of the printer. Yet this image presents a crucial question: do you know how much your printer is costing your business each time it is used? In today’s blog, we’ll review how you can calculate this investment.

Why Cost-Per-Page is So Important
It is pretty common knowledge in the business world that, in order for a printer to properly print, it needs to have ink with which to print. This ink comes in the form of ink cartridges, which need to be replaced once the ink within them has been spent. These cartridges are, unfortunately, anything but cheap - and you usually have to purchase multiple to get the full benefits of a multicolor printer.

This is part of the reason that it is important for you to know your printer’s average cost-per-page (CPP), or at least have a figure that is reasonably close. If your business relies heavily on paper documents in its daily processes, these costs can be considerable.

How to Calculate the Average Cost-Per-Page
Despite different ink cartridges being made for a variety of different printers, the calculation to determine your CPP is relatively simple. All you have to do is divide the price of the cartridge by the cartridge yield rating, or how many pages the cartridge should be expected to print. This number can be found on the cartridge’s packaging.

So, if you spent $25 on a cartridge of black ink with a yield of 525 pages, your formula would look like this...

25/525 = 0.048

...giving you a cost of about 5 cents per page.

Calculating CCP in More Complicated Printers
The fact that not all ink cartridges are the same can add a step or two to this calculation. Since many modern printers now rely on different cartridge configurations, like an individual cartridge for each color (black, cyan, yellow, and magenta) or two cartridges that cover them all (black, and cyan, yellow, magenta). Regardless, your calculation will be more or less the same, with minor adjustments to account for how the colors are clustered or divided.

Basically, when adding color into the equation, find the CPP of each color and combine your totals - including black. It is important to remember that when printing something in color, you’re apt to use just as much, if not more, black ink as well.

Furthermore, it is important to consider that ink cartridge manufacturers will often base their yield rating on standardized business documents, with a certain percentage of the document being covered in ink. Therefore, printing something that doesn’t fit into these constraints will throw off the yield, which can happen based on what kind of document you are printing, and even what kind of paper you’re using.

Controlling Your Prints
Calculating your investment into each print can also provide you with some invaluable insight into the goings-on at your office. Mostly, it may show you that you are spending far more than you should be on printed materials.

Network Solutions Unlimited can help with that. We can help you implement the solutions that will allow you to cap each user’s printer use, streamlining and optimizing your ability to use it and remain fiscally responsible. Alternatively, we can also offer collaboration solutions that can help reduce your reliance on physical documents entirely.

Give us a call at 217-428-6449 to learn more!

Tip of the Week: Work Commands for Google Home
Sorry Han, When it Comes to Security, You Need to ...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, December 12 2018

Captcha Image

Mobile? Grab this Article!

QR-Code

Tag Cloud

Computer Fan Automobile Adobe Outlook File Sharing Data Privacy Politics Hosted Solution Battery Relocation Chrome Save Time Bluetooth Technology Travel Computer Care iOS Unified Threat Management Money Instant Messaging Mobile Device Management Printers Artificial Intelligence Identity Theft Physical Security Unsupported Software Alexa for Business Settings Management Smartphones Two-factor Authentication Downtime Webinar Websites Hybrid Cloud Display WIndows Server 2008 Google Drive WiFi Personal Information Social Engineering Telephone Identity SaaS Upgrade OneNote Augmented Reality Office Tips Windows Mobility Office Law Enforcement Hard Disk Drive Cloud Keyboard Shortcuts Assessment Loyalty Wireless Technology Data Storage Innovation WPA3 Internet Employee-Employer Relationship Colocation Cast Malware Wireless Charging Outsourced IT Government Rootkit Internet of Things Spam Vendor Management Encryption eWaste Redundancy Ransomware Efficiency Tip of the Week Data Protection Quick Tips Business Management Google HBO Going Green Fraud Retail Google Maps Safety Analysis Apple Mobile Device Hiring/Firing Flexibility Black Market History Content Filter Password Public Cloud BDR Accessory Language Security Excel VPN Operating System Communications Internet exploMicrosoft Utility Computing Streaming Media Techology Software Microsoft Word Data storage MSP Hyperlink Update Screen Mirroring Lifestyle Phone System Browser Health App store Windows 10 Humor Peripheral IT Support Email Gadgets Automation Spyware Electronic Medical Records iPhone Android Productivity Credit Cards Storage File Storage Managed IT Services Comparison Data Recovery Data Backup Reputation Wasting Time Identities Vendor Amazon Managed Service Payroll IT solutions Business Owner Workers Remote Monitoring Administration Apps Transportation Smart Technology Training Professional Services Virtual Assistant Education Mobile Devices Video Games Productivity Smartphone Risk Management Information Technology Big Data Computer Data Security Sales BYOD Chromebook Touchscreen Monitors Compliance Shortcut IT Support Audiobook Word Windows 10 Managed IT Service Financial Project Management Upgrades Evernote Social Media Business Computing Chromecast Communication IoT Windows Ink Data Theft Licensing Hard Drive Network Experience Vulnerability Students Cortana Virus Microsoft Office Mobile Security Bandwidth Cybersecurity Cost Management Files Legal Server Cloud Computing Congratulations Google Assistant Router Projects Applications Tablets Unified Communications Entertainment End of Support Customer Legislation IT Services Regulation intranet Computer Accessories Ciminal Remote Workers Employer Employee Relationship Content Admin Wireless The Internet of Things IT Solutions Device Security Shadow IT App Monitor Private Cloud Internet Exlporer Holiday Cleaning Disaster Recovery Gmail Financial Technology Touchpad Cache Connectivity Worker Spam Blocking Value Microsoft Data HaaS Access Control Best Practice Two Factor Authentication Maintenance Conferencing Users hacker Budget Workplace Tips Scalability Advertising Document Management Charger Troubleshooting Memory FAQ Managed IT Employer-Employee Relationship Proactive Phishing Software as a Service IT Management Hosted Solutions WannaCry Virtualization Work/Life Balance SMB IT Service Avoiding Downtime Specifications VoIP Remote Computing Windows 7 Patch Management Television User Tips Collaboration Books Managing Stress Hackers Emergency HIPAA CrashOverride Robot Gamification NFL Twitter Tech Term Gifts Computers Hardware Business Intelligence Keyboard Google Docs Camera Samsung Managed IT Services Backup Bring Your Own Device Company Culture Cybercrime Printing Blockchain Sports Small Business Thank You Audit Managed Service Provider Firewall Updates Saving Time Emails Saving Money Antivirus Human Resources Mobile Network Security PowerPoint Marketing Data Loss How to Data Management Office 365 Scam Benefits Computer Forensics Testing PDF Virtual Reality Computing Search Application Hacking Edge Telephone Systems Business Continuity Data Breach Content Filtering Wasting Money Privacy Windows 10s Dark Web Hard Drives IT budget Solid State Drive Facebook Business Technology Tech Support How To Monitoring Laptop Alert Co-Managed Services Proactive IT Smart Tech Best Practices Worker Commute Business Microsoft Excel Meetings USB Root Cause Analysis Passwords Recovery Information Consultant Wireless Internet User Error Public Computer Nanotechnology Wi-Fi Networking Miscellaneous Devices Computing Infrastructure Commerce Sync Save Money