Contact us today!
217-428-6449

Network Solutions Unlimited Blog

Network Solutions Unlimited has been serving the Decatur area since 2013, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Need to Write an Email? Keep These 5 Steps in Mind

Tip of the Week: Need to Write an Email? Keep These 5 Steps in Mind

There are good emails, and there are bad emails. You know them when you see them, but can you write an email that’s more likely to be read and acted upon? There are a few key steps to writing them more effectively. For this week’s tip, we’ll walk you through five steps to improving your emails.

Brief is Better
What’s your knee-jerk reaction to a long email? Best-case scenario for the sender, you skim it briefly before moving on to the rest of your inbox. You have other things to do, after all, which probably include reading the rest of your emails. Your contacts are in the same position, so it is better to keep your emails concise and direct. Any extra information that doesn’t serve the email’s purpose can be chopped. If an email is too long for you to read, it will be too long for the recipient to read as well.

Write a Persuasive Subject Line
Your subject line is your first, and only, opportunity to convince the recipient of your message that it is worth their time to read. You want to introduce the topic of your email in such a way that grabs the attention of the reader and encourages them to open the email and at least see what is inside. Give them a reason to open the email, not fluff.

Personalization can Help
If your email messages read like they could be sent to anyone, from any company, you need to revisit them. Each email that is sent out should look like the time was spent to create a genuine message, which means that you need to take the time to create that genuine message. You should always identify yourself and your company, especially when communicating with vendors, new clients, and prospects.

Check Your Spelling
If you want to immediately discredit everything you have to say in your email, try misspelling a word or using improper grammar. These embarrassing and reputation-harming mistakes are easy enough to avoid by proofreading any message that is about to go out before clicking the Send button. Furthermore, don’t write anything that may be conveyed as unprofessional, like a sentence with Caps Lock activated.

Business Messages Should be Professional
We’re not saying that you shouldn’t share the occasional meme or joke with your organization, we’re saying that some ground rules need to be established. Provide your employees with an outlet that they can use to share these kinds of casual messages, so that their business inboxes aren’t filled with clutter that distracts them from their work. Otherwise, your email could start to contribute to a lack of productivity and focus.

For more information on possible business communication solutions, including email, give Network Solutions Unlimited a call at 217-428-6449.

 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Monday, 11 December 2017

Captcha Image

Mobile? Grab this Article!

QR-Code

Tag Cloud

Emergency Big Data Social Engineering Unsupported Software Black Market IT Solutions Phone System OneNote Screen Mirroring Innovation Data Security Virtual Reality Lifestyle Private Cloud Data Protection Document Management IT Support Applications Hardware Microsoft History Two Factor Authentication Troubleshooting Google Docs Google Drive Microsoft Office Physical Security Upgrade Customer Health Data Hackers Robot Legislation Holiday Wireless Technology Instant Messaging Network Security Productivity Windows 10 hacker Audit Tablets Managed IT Service Sales Small Business Vendor Management Battery HBO Google Maps Augmented Reality Professional Services Hacking Files Safety Privacy Windows Disaster Recovery Public Cloud Operating System Managed Service Provider Adobe Touchscreen Upgrades Cleaning Cast Shortcut Android Data Loss Risk Management Mobile Computer Artificial Intelligence Google Business Dark Web Remote Computing How to Software Windows 10s Legal Entertainment Video Games WiFi Cloud Computing Excel Gadgets Managed IT Services Laptop Education Specifications Monitors Unified Threat Management IT Management Politics Colocation Bandwidth Loyalty Two-factor Authentication Mobile Device Management Proactive IT Communications Computers Passwords Scalability Search WIndows Server 2008 Windows Ink Hard Disk Drive VPN Cloud Bring Your Own Device Television Benefits Efficiency IT solutions Samsung Backup File Sharing Content Filtering Quick Tips Administration Cortana Server Conferencing Technology Training Hosted Solutions Data Breach Business Owner Windows 10 Best Practices Best Practice Data storage Assessment Ransomware How To Nanotechnology Hard Drives Public Computer Internet exploMicrosoft Internet of Things Apple Network Marketing Law Enforcement CrashOverride Microsoft Excel Meetings Security Automobile Work/Life Balance Experience Miscellaneous Cache Monitor Facebook Apps Internet Exlporer Money Remote Monitoring Business Computing Charger Hiring/Firing Mobility Firewall Content iPhone Personal Information FAQ iOS Government Cybersecurity Managed IT Techology Office 365 Regulation Credit Cards Employer-Employee Relationship Consultant Budget Transportation Computer Fan Computing Infrastructure Internet Audiobook Cost Management Computer Accessories VoIP Business Intelligence Wi-Fi App Productivity Hosted Solution BDR Data Recovery Smartphone Bluetooth Worker Books Outsourced IT Application Information Technology Workplace Tips Hybrid Cloud IT Services Computer Care Data Backup Solid State Drive Flexibility Encryption User Tips Employer Employee Relationship Data Management Telephone Systems Smart Technology Software as a Service Worker Commute Scam Value Travel Commerce Data Storage Users Phishing Social Media Wireless Gmail Root Cause Analysis Chromecast Emails Browser Webinar Identity Theft User Error HIPAA Cybercrime Humor Managed IT Services WannaCry Spam Virtualization Compliance HaaS Vulnerability Patch Management Business Continuity Office Retail Sync Redundancy Save Time USB Saving Money Rootkit Password Congratulations Mobile Devices Tip of the Week Mobile Device Reputation IT Support Router Save Money NFL Touchpad Smartphones Avoiding Downtime Collaboration Downtime Automation Keyboard Thank You Settings Storage Comparison Relocation Sports Business Management Email Electronic Medical Records Gifts Recovery Word SaaS Alert End of Support Malware Licensing PDF Outlook Advertising Going Green Spam Blocking The Internet of Things BYOD Chrome Shadow IT Office Tips

Sign Up for Our Newsletter

  • Company Name *
  • First Name *
  • Last Name *